Your team’s work.
Clearly reported.

For your building and the team that looks after it

Log and respond to work, tasks and problems where they happen. Everyone who needs to know stays up to date.

Try it with your team See how it works

Free for 14 days, no card.Name your building and its places, print the posters, and watch Today fill in as your team scans.

Simple forms. No app to install.

A building manager and colleagues outside a welcoming shared building. Your team. Your site.
03 · Today, by email

Ready to keep you informed.

Today · Example

Today at Oakfield

18:00
3 problems2 to fix

All 12 places done today

Security attendedMain entrance · Site team · 09:24
Fixed
Window damagedSide entrance
To fix
The bin is fullReception
To fix

Emailed at 18:00 to you and the people you choose.

From the site to the people who need to know.

Security, cleaning, maintenance and hospitality teams scan the poster at each place to say it is Done, or to report a Problem with a photo. All on their phone.

A security officer scans the QR code on a Staff only SiteClara poster in an office reception.

Done or Problem, at the poster

Your team scans the QR code on the poster and taps Done, or Problem with a photo. Posters are for your team unless you let anyone report at a place.

A hotel housekeeper taps a phone on the circle of a SiteClara poster in a hotel corridor to record a room check.

To fix, until it is fixed

Every Problem waits on To fix until someone fixes it, at the poster or from your phone. Your team sees what is left to fix and which places are not done yet today.

A building manager and contractor review a daily update together.

Today, by email every evening

Today shows each place done or not yet, and what was fixed. Save your work and Today is emailed every evening to you and anyone you choose, such as a head teacher or a manager.

Run sites for your clients? A site run by a service company comes with scheduled checks and patrols and a supervisor’s review of the day, and the approved report goes to the client at 8am the next morning. Talk to us and we will set it up with you.

Security patrols and checkpoints

A guard tour system on the phones your team already carries. Put a poster at each checkpoint on the round. Security officers scan it by QR code from any mobile phone, with no app to install, to say it is Done, and report incidents as a Problem with a photo on the way. Today shows each checkpoint done or not yet for the day, so management have a digital record of the checkpoints day by day. For a site run by a security company, we set up the rounds with them: the times each patrol is due, the officers assigned to the site, a missed checkpoint in the daily report and the supervisor’s review. There is no GPS tracking and no lone-worker alarm.

Guides: School site manager duties · Fire marshal checklist · Weekly fire alarm test · Cleaning colour coding · BICS cleaning · Void property inspection · Soft facilities management

One price per site.
Nothing per person.

Priced by who runs the site. Every feature, posters you print and unlimited people, on every price. NFC stickers are optional. No VAT is added.

One clear site cost for your premises budget. Service providers can include SiteClara in their offer or agree a separate reporting line with their client.

School

Run by its own premises team

£49 a month

One school site, including all its blocks, with 50 places.

Each further 50 places: £15 a month.

Prefer a purchase order?
£490 a year on invoice.

Building

Run by its own team: an office, a shop, a care home

£99 a month

One building, with 50 places and daily reporting.

Each further 50 places: £30 a month.

Provider-led site

Run by a service company for its client

£249 a month

One customer site, with 50 places, supervisor review and the approved report for your client.

Each further 50 places: £75 a month.

Further sites cost the same as the first: three buildings are £297 a month. A school keeps one School price for its whole site, including separate blocks. Other campuses are priced per building: linked blocks under one roof or joined by an internal corridor count as one building. Every site includes up to 50 places, each with a poster you print, ready for an NFC sticker if you want one.

More than 50 places, or a year up front?

Each site adds its own step for each further 50 places or part of 50: £15 at a school, £30 at a building and £75 at a provider-led site, a month. For example, a building with 100 places is £129 a month.

A year up front is ten months’ price for twelve: £490 for a school, £990 for a building and £2,490 for a provider-led site.

Service companies and shared sites can ask us to set them up, at no charge.

Start free

14 days. No card needed.

Run sites for your clients? Talk to us and we will set you up.

Talk about your sites

We only use these details to reply. Privacy notice.

For the sites you look after

Start with your own building. Choose the nearest kind and Start suggests a few places to begin with; add, rename or remove places to fit yours.

Put a poster where it’s useful. The QR code works as soon as it’s printed; an NFC sticker behind the circle adds the option to tap.

The work behind a well-run site.

One place for your team’s Done, Problems and photos.

For your team

A few clear choices

Scan the poster, tap Done or Problem, and add a photo if useful. Large buttons, plain language and browser translation help new starters get going.

For you

The day at a glance

Today shows which places are done and which are not yet, and To fix shows what is still waiting. Your team joins with a code on their own phones: no password and no phone number.

For whoever needs to know

Today, every evening

Save your work and Today comes by email every evening, to you and anyone you add: the places done, what was fixed and what is still to fix.

Where a service company does the work, building managers see which company completed it, not which person. No scores or rankings for anyone.

Add team members with your join code and remove them when they leave.

Built around your team.

Can visitors report problems?

Yes, where you choose. Posters are for your team unless you turn on Anyone can report problems here for a place; then visitors can scan its poster to tell you what is wrong. Only your team can say a place is Done.

Can two companies share a site?

Yes, on a site we set up with the companies. One nominated company pays for the site, covering both companies. Each keeps its own team, forms and supervisor approval. Services can differ at each building, and the named building or premises manager sees the approved sections together.

What if the supervisor hasn't approved the report?

On a site run by a service company, the supervisor approves the day before it goes to the client. Until then, that company's section stays held for review. Another company's approved section can still be delivered. The default delivery time is 8am the following morning. Approval adds context; it does not remove reported problems or change the recorded totals.

What happens when our team changes?

Share your join code and new people join from their own phone with just their name: no app, no password and no phone number. Remove someone when they leave; what they did stays in your records. There is no extra subscription for each person.

Does it work for hotels and kitchens?

Yes. Put a poster in each room, kitchen and front-of-house area. Housekeeping, kitchen and front-of-house teams tap Done when a place is ready and report a fault with a photo, and Today shows what was done. What your team records is never turned into a score.

Does it work for a school premises team?

Yes. Choose Start, then School. Add the places your premises team looks after and share your join code with them. Save your work and Today goes to the head teacher and anyone else you choose every evening. Turn on Anyone can report problems here for a place where visitors should tell you what is wrong.