Guides · New Zealand
Guides for cleaning, security and facilities teams in New Zealand
Practical help with the checks, records and reports that keep a building running in New Zealand, written for the people who do the work and the people who answer for it.
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Cleaning 10 guides
CleaningCleaning log sheet: what it records, who signs it, and what it provesWhat a cleaning log sheet should record in a New Zealand workplace, who fills it in and who checks it, how long to keep it, and what a signature on it can prove.
CleaningCleaning supervisor duties: what the role involves in New Zealand, and what good looks likeWhat a cleaning supervisor does in New Zealand: the main duties, a typical shift, the HSWA side, managing the team, checking the work and reporting to the client.
CleaningCommercial cleaning checklist: area by area, for New Zealand workplacesA commercial cleaning checklist for New Zealand offices and shared buildings, area by area, with the HSWA duties behind it, how to use it and how it is checked.
CleaningGreen cleaning in New Zealand: what it means, and how to show it is happeningWhat green cleaning means in New Zealand: the Eco Choice Aotearoa standards, safer products and methods, the rules that still apply, and how to prove a green claim.
CleaningGym cleaning checklist: what a New Zealand gym cleans, when, and how it shows itA gym cleaning checklist for New Zealand fitness and aquatic centres: the HSWA duty, equipment, studios, changing rooms, showers, poolside and who checks it.
CleaningHazardous substances inventory: what it must hold, and how to keep it trueWhat a hazardous substances inventory must contain in New Zealand, who keeps one in a shared building, when to update it, and how it sits with SDSs and labels.
CleaningHotel housekeeping checklist: a room ready for the next guest, in New ZealandA hotel housekeeping checklist for New Zealand hotels and motels: checkout rooms, stayovers, public areas, safe methods under HSWA, and the room inspection record.
CleaningOffice cleaning checklist: what a New Zealand office cleans, how often, and how it shows itAn office cleaning checklist for New Zealand workplaces: the HSWA duty, daily, weekly and periodic tasks, who owns each one, and how to show the work was done.
CleaningRetail cleaning checklist: what a New Zealand shop cleans, when, and how it shows itA retail cleaning checklist for New Zealand shops: the HSWA duty, entrances, shop floors, fitting rooms, toilets, stockrooms, wet-weather spills and who checks it.
CleaningToilet cleaning checklist: what a New Zealand workplace checks, and how it shows itA toilet cleaning checklist for New Zealand workplaces: the HSWA facilities duty, what to check, how often, checks against cleans, and a record people believe.
Security patrols 5 guides
Security patrolsLock-up patrols: securing a building at close, and showing it was doneWhat a lock-up service covers in New Zealand: the PSPLA licence, the order of a lock-up, fire exits, trespassers, break-ins and what each visit should record.
Security patrolsSecurity guard duties: what the role involves in New Zealand, and how it is checkedSecurity guard duties in New Zealand: the PSPLA certificate of approval, patrols, access, trespass, citizen's arrest, and how the work is set and checked.
Security patrolsSecurity incident report: what to record, and how to write one that holds upWhat a New Zealand security incident report should record, how to write one, the PSPLA and NZQA expectations, HSWA notifiable events and Privacy Act care.
Security patrolsSecurity occurrence book: what to record, and how to keep one that stands upThe security occurrence book in New Zealand: what guards should record, how to write entries that stand up, and how it links to incidents, trespass and privacy.
Security patrolsSite security checklist: what to check, how often, and how to show it was doneA site security checklist for New Zealand: perimeter, access, lighting, CCTV, alarms, keys and escape routes, how often each check is due, and how to record it.
Fire and water checks 15 guides
Fire and water checksBackflow testing: which devices, how often, and what the records should showBackflow testing in New Zealand: hazard ratings, boundary and internal devices, SS 7 on the compliance schedule, the annual IQP test, failed devices and the records.
Fire and water checksThe building warrant of fitness: what a New Zealand owner signs each year, and how to make it trueWhat a New Zealand building warrant of fitness declares, who signs it, the Form 12 and Form 12A cycle, the records behind it, and the checks that keep it true.
Fire and water checksThe compliance schedule: what it lists, and how to keep a building to itWhat a New Zealand compliance schedule lists, which buildings need one, how it is issued and amended, who does the checks and the records behind every BWoF.
Fire and water checksEmergency lighting testing in New Zealand: what the compliance schedule asks, and what the building team can doEmergency lighting testing in New Zealand: Building Code F6, specified system SS 4, AS/NZS 2293.2, the IQP's six-monthly and annual checks, and the BWoF records.
Fire and water checksFire alarm testing in New Zealand: what the compliance schedule asks, and what the building team can doFire alarm testing in New Zealand: SS 2 on the compliance schedule, NZS 4512:2021, the IQP's monthly and annual visits, and what the building team records.
Fire and water checksFire door inspection: the compliance schedule checks, the IQP and the owner's partFire door inspection in New Zealand: the SS 15/3 and SS 15/5 checks on a compliance schedule, how often they fall due, the IQP's part and the records an owner keeps.
Fire and water checksFire evacuation scheme: which buildings need one, and how to keep it workingWhich New Zealand buildings need an approved fire evacuation scheme, what it contains, how it is kept up with trial evacuations or training, and what to tell FENZ.
Fire and water checksFire extinguisher inspection in New Zealand: the owner's duty, NZS 4503 and the checks in betweenWhat the law asks of fire extinguishers in New Zealand, what NZS 4503:2005 maintenance means, and how the building team inspects them between service visits.
Fire and water checksFire hose reel inspection in New Zealand: the owner's duty, NZS 4503 and the checks on siteWho must maintain fire hose reels in New Zealand, what NZS 4503:2005 covers, and what the building team looks at between the service agent's visits.
Fire and water checksFire warden duties: the everyday checks, and the job when the alarm soundsWhat a fire warden does in a New Zealand building: where the role sits in the evacuation scheme, the everyday checks, the job when the alarm sounds, and the record.
Fire and water checksHot work permits in New Zealand: the permit, the checklist and the fire watchWhat a hot work permit is in New Zealand, the HSWA duties and WorkSafe guidance behind it, what the permit covers, how long the fire watch lasts, and the record.
Fire and water checksLegionella control in New Zealand buildings: the routine checks, and the record that shows themLegionella control in New Zealand buildings: the Health NZ guidelines, G12, cooling towers on the compliance schedule, flushing, temperatures and the record.
Fire and water checksSafety signs in New Zealand: which signs a building needs, and how to keep them rightSafety signs in New Zealand: Building Code clause F8, the colours and shapes, exit and fire signs, hazardous substances signs, the fire action notice and the checks.
Fire and water checksIQPs and specified systems: who inspects what, and what the owner must keepWhat an IQP is, the specified systems SS 1 to SS 16, how to engage IQPs, what they inspect and what is left to the owner, and how the Form 12A works in New Zealand.
Fire and water checksFire drill: how to plan, run and report a trial evacuationHow New Zealand buildings plan, run and report a fire drill, called a trial evacuation, under the 2018 FENZ Regulations: timing, what to check, the 10-day report.
Premises and facilities management 20 guides
Premises and facilities managementAED checks: keeping a workplace defibrillator ready to useAED maintenance for New Zealand workplaces: what WorkSafe and Hato Hone St John advise, the regular check, pads and batteries, registration and an honest record.
Premises and facilities managementAsbestos management plan: what it must say, and how to keep it trueWhat a New Zealand asbestos management plan must contain, who prepares it, how it sits with the asbestos register, and when it must be reviewed.
Premises and facilities managementBody corporate maintenance: who repairs what, the long-term plan and the records, in New ZealandBody corporate maintenance in New Zealand: what section 138 of the Unit Titles Act covers, what owners maintain, the long-term maintenance plan and the records.
Premises and facilities managementBuilding compliance checklist: what a New Zealand building owner and PCBU must keep in orderA building compliance checklist for New Zealand non-residential buildings: the compliance schedule and BWoF, evacuation schemes, HSWA duties, asbestos and records.
Premises and facilities managementBuilding manager duties: the law, the daily work and the record, in New ZealandWhat a building manager does in New Zealand: HSWA duties, the compliance schedule and BWoF, unit title buildings, daily work and the records that show it was done.
Premises and facilities managementCaretaker duties: what the job involves in New Zealand, and how to show it was doneCaretaker duties in New Zealand schools, apartment blocks, offices and halls: lock-ups, routine checks, basic repairs, working alone and the record of what was done.
Premises and facilities managementFacility manager duties: what the role covers in New Zealand, and how to show it is doneWhat a facilities manager does in New Zealand: HSWA duties, the compliance schedule and BWoF, evacuation schemes, contractors, budgets and the records that show it.
Premises and facilities managementFirst aid kit checklist: what goes in, where it goes, and how to keep it checkedA first aid kit checklist for New Zealand workplaces: what WorkSafe suggests a kit holds, where kits go, how often to check them, and a record that stays honest.
Premises and facilities managementHazard register: what HSWA expects, and how to keep one that is usedWhat a hazard register is under New Zealand's HSWA, what goes in it, how to assess and control risks, when to review it, and what changes on 1 April 2027.
Premises and facilities managementHealth and safety inspection checklist: what to look at, and what happens nextA workplace health and safety inspection checklist for New Zealand: the HSWA duty behind it, what to look at, how often, who walks it, and how to close out findings.
Premises and facilities managementIncident reporting: what HSWA asks for, and a system people will actually useIncident reporting under New Zealand's HSWA: what must be notified to WorkSafe, what records to keep, and how to run incident reporting in a shared building.
Premises and facilities managementLone worker policy: what New Zealand law asks for, and what to put in itA lone worker policy in New Zealand: regulation 21 on remote or isolated work, the risk assessment, check-ins, first aid and an outline to adapt for your building.
Premises and facilities managementNear miss reporting: learning from the harm that nearly happenedWhat a near miss is under New Zealand's HSWA, when one must be notified to WorkSafe, what a good near miss report records, and how to get near misses reported.
Premises and facilities managementNotifiable events: what WorkSafe must be told, and what to do in the first hourWhat a notifiable event is under HSWA 2015, what to do when one happens in a building, who tells WorkSafe when PCBUs overlap, and the records to keep.
Premises and facilities managementOverlapping duties: sharing health and safety when several PCBUs work in one buildingOverlapping duties under HSWA 2015: when PCBUs share a building or a contracting chain, how to consult, co-operate and co-ordinate, and how to show it works.
Premises and facilities managementPCBU duties: what a PCBU is, and what the law expects of one in a buildingWhat a PCBU is under the Health and Safety at Work Act 2015, the primary duty of care, shared duties in one building, and what changes on 1 April 2027.
Premises and facilities managementPreventative maintenance: how to plan it and show it was donePreventative maintenance for New Zealand buildings: the HSWA and Building Act duties, the compliance schedule, building a programme, and the records behind it.
Premises and facilities managementSafe operating procedures: what goes in one, and how to make sure it is followedWhat a safe operating procedure is under New Zealand's HSWA, which building tasks need one, what goes in it, and how to train, supervise and keep it current.
Premises and facilities managementSlips, trips and falls: what HSWA expects in a building, and the checks that prevent themSlips, trips and falls in New Zealand buildings: the HSWA duty for floors and access, where they happen, the controls that work, who does what, and the checks.
Premises and facilities managementHealth and safety representatives: electing an HSR, and engaging workers in a buildingWhat a PCBU must do under Part 3 of HSWA: engaging workers, electing a health and safety representative, the HSR's powers, and health and safety committees.