Guides · Canada · 60 guides
Guides for property and condo managers in Canada
A property or condo manager answers to owners and residents for the shared parts of a building: fire safety, water and the common areas. These guides cover the checks that fall to the people who manage a building, how often they are due, and the records that show they were done.
Other countries: United Kingdom · Ireland · United States · Australia · New Zealand · South Africa
Cleaning 9 guides
CleaningCleaning KPIs: what to measure in a janitorial contract, and how to know the figures are trueThe cleaning KPIs worth measuring in a Canadian janitorial contract, how to define and target them, how to report them, and how a green dashboard can mislead.
CleaningCleaning log sheet: what to record, who fills it in, and what the law in Canada asks forWhat a cleaning log sheet should record, where Canadian workplaces use one, what Ontario and federal rules require, and how to keep a log people believe.
CleaningCleaning RFP: how to run a janitorial tender as the buyerA buyer's guide to a cleaning RFP or tender in Canada: trade agreement rules, the bid package, site visits, successor rules, evaluation and the first months.
CleaningGarbage room and garbage chute cleaning: the routine, the rules and the recordKeeping garbage rooms, chutes and bins clean in Canadian buildings: the fire code and by-law duties, a daily and periodic routine, chute washing, and the records.
CleaningJanitorial scope of work: what it should say, and how to show it is metWhat a janitorial scope of work should contain in Canada: areas, tasks, frequencies, standards, winter care, WHMIS and products, and how to show the work was done.
CleaningJanitorial service level agreement: what to include, and how to show it is metWhat a janitorial or cleaning service level agreement should contain in Canada: service levels, response times, holdbacks, escalation and proof of delivery.
CleaningJanitorial supervisor duties: what the role involves in Canada, and what good looks likeWhat a janitorial or cleaning supervisor does in Canada: the main duties, a typical shift, the legal duties of a supervisor, WHMIS, checking the work and reporting.
CleaningOffice cleaning checklist: what to clean, how often, and how to show it was doneAn office cleaning checklist for Canada: the federal and provincial rules behind it, daily to periodic tasks, who does what, and how to show it was done.
CleaningParking garage cleaning: the routine, the spring wash and the recordCleaning an underground parking garage or parkade in Canada: the OHS, fire code and by-law duties, a daily to yearly routine, the spring salt wash and the record.
Security patrols 8 guides
Security patrolsBuilding security checklist: what to check, how often, and how to show it was doneA building security checklist for Canadian workplaces: doors, locks, fobs, lighting, CCTV, alarms and exits, how often to check them, and how to keep a record.
Security patrolsCondo security: what the corporation must do, what the guards should do, and how the board knows it was doneCondo security in Canada: the corporation's duty, concierge and licensed guards, fob and camera rules, and the patrol and incident records a board should check.
Security patrolsGuard tour systems in Canada: how they work, what they prove, and how to choose oneHow guard tour systems record security patrols in Canada – wands, RFID, NFC, QR codes, GPS apps – what the data shows, and what to check before choosing one.
Security patrolsKey control: who holds the keys, and how to show itKey control for Canadian buildings: the policy, master keys and fobs, the key log, the end-of-shift key check and the key audit, and the law behind them.
Security patrolsSecurity guard duties and responsibilities: what the role involves in Canada, and how it is checkedSecurity guard duties in Canada: provincial licences, patrols, access control, incidents and the notebook, the limits of the role, and how the work is checked.
Security patrolsSecurity report writing: what a guard's report needs, and how to make it stand upSecurity report writing for Canadian guards: the reports a shift produces, what an incident report must contain, and what Ontario, BC and Alberta law expects.
Security patrolsSecurity patrols in Canada: what they are, how to run them and what they should proveWhat a security patrol is in Canada: the licence behind it, foot, mobile and remote patrols, what to check, how often, and the record a property manager should see.
Security patrolsSecurity post orders: what they should say, and how to keep them workingSecurity post orders in Canada: what they are, what to put in them, how Ontario's PSISA and fire and safety law shape them, and how to check guards follow them.
Fire and water checks 14 guides
Fire and water checksCooling tower requirements in Canada: maintenance, Legionella testing and the registerCooling tower maintenance in Canada: Quebec's RBQ rules, the Vancouver and Hamilton by-laws, Legionella sampling, what each result demands and the records to keep.
Fire and water checksEmergency lighting inspection in Canada: the monthly test, the annual test, and the recordEmergency lighting inspection in Canada: the monthly check and test, the annual duration test, what the fire code says about records, and how to keep them honest.
Fire and water checksFire alarm testing in Canada: what the owner checks, what the technician tests, and what to recordFire alarm testing in Canada: what the fire codes and CAN/ULC-S536 ask of owners daily and monthly, the annual test by a technician, and what the record must show.
Fire and water checksFire door inspection in Canada: what the fire code asks for, and what a good record showsFire door inspection in Canada: the daily and monthly checks the fire code sets, the fuller inspection to NFPA 80, who does each, and what the record should show.
Fire and water checksFire drill requirements in Canada: how often, who takes part, and what to recordHow often fire drills must be held in Canada under the National Fire Code and Ontario Fire Code, who takes part, and what a fire drill record should show.
Fire and water checksFire extinguisher inspection: the monthly check, the service and the recordsWhat a monthly fire extinguisher inspection covers under the National Fire Code of Canada, the Ontario Fire Code and NFPA 10, and what the records must show.
Fire and water checksFire log book: what to record, who keeps it and how long, under Canadian fire codesWhat a fire log book should hold under the Ontario Fire Code and the National Fire Code of Canada: the tests, who records them, how long to keep them, and the form.
Fire and water checksFire safety plan: what it must contain, who approves it, and how to keep it trueWhat a fire safety plan must contain under the National Fire Code of Canada and the Ontario Fire Code, who approves it, how often it is reviewed, and the records.
Fire and water checksFire warden duties: the routine checks, the evacuation, and the law behind the roleWhat a fire warden does in a Canadian building: the fire code's supervisory staff, federal emergency wardens, the routine checks, the evacuation and the records.
Fire and water checksFire watch: when the code requires one, and how to run it properlyWhen a fire watch is required under the National Fire Code of Canada and the Ontario Fire Code, how often to patrol, who can do it, and what the log should show.
Fire and water checksHot work permits: the checklist, the fire watch and the fire code rulesWhat a hot work permit is in Canada, what the National Fire Code and the Ontario Fire Code require, what the permit and checklist cover, and how long it lasts.
Fire and water checksOntario Fire Code monthly inspections: what is due, who does it, and the recordEvery monthly fire protection and egress inspection the Ontario Fire Code sets, article by article, the checks around them, and what a fire inspector can ask to see.
Fire and water checksSprinkler system inspection in Canada: what is checked, how often, and what the record must showSprinkler system inspection in Canada: what the fire codes and NFPA 25 ask, the weekly and monthly checks, the annual test, shutdowns and the records to keep.
Fire and water checksWorkplace fire safety checklist: what to check, how often, and who does it in CanadaA workplace fire safety checklist for Canadian buildings: the daily, monthly and annual checks the fire code sets, who does each one, and what the record shows.
Premises and facilities management 29 guides
Premises and facilities managementAED inspection: the monthly check, the record, and what the law asksHow to inspect an AED in a Canadian building: what the monthly check covers, what Manitoba's law requires, registration, and a record you can rely on.
Premises and facilities managementBoiler log: what the law requires, and what a useful one recordsWhat a boiler log must record in an Ontario registered plant, what to log when no statute requires one, how inspections and relief valve tests fit in, and who signs.
Premises and facilities managementBuilding compliance checklist: the legal picture for a Canadian buildingA building compliance checklist for Canadian commercial buildings: fire code, OHS, asbestos, elevators, boilers, accessibility and energy, who holds each duty.
Premises and facilities managementBuilding maintenance checklist: what to check, how often, and who does itA building maintenance checklist for Canadian buildings: daily to annual tasks, the property standards bylaws and fire code behind them, and who does each.
Premises and facilities managementBuilding superintendent duties: what the super does, and how to show it was doneWhat a building superintendent does in Canada: the landlord's duties a super carries out, heat and vital services, fire safety, working alone and the daily record.
Premises and facilities managementCondo maintenance: looking after the common elements, and proving itWho maintains a condo's common elements under Ontario's Condominium Act and other provinces' laws, what the work covers, how often, and what the record should show.
Premises and facilities managementCondo manager duties: the licence, the code and the recordWhat a condo manager does in Canada: licensing in Ontario, BC and Alberta, the code of ethics, the management contract, site oversight and the records to keep.
Premises and facilities managementEyewash station requirements: what the law asks, and how to keep them workingEyewash station requirements in Canada: Ontario, Alberta, B.C. and federal rules, the ANSI Z358.1 benchmark, weekly and monthly flushing, and what to record.
Premises and facilities managementFacility management KPIs: which to set, how to define them, and how to keep them honestFacility management KPIs for Canadian buildings: compliance, maintenance, response, janitorial and cost measures, how to define each, and the records behind them.
Premises and facilities managementFacility management report: what to include, and what makes it believableWhat a facility management report in Canada should contain: fire code and OHS compliance, maintenance, KPIs, costs and energy, and the records behind them.
Premises and facilities managementFacility manager duties in Canada: what the role covers, and how to show it is doneWhat a facility manager does in Canada: the owner, employer and supervisor duties under provincial OHS and fire law, contractors, and the records that show it.
Premises and facilities managementFirst aid kit requirements: what the law asks, province by provinceWorkplace first aid kit requirements in Canada: Ontario's Regulation 1101, CSA Z1220-17 kits in Alberta and B.C., federal rules, and how often to inspect.
Premises and facilities managementGenerator testing: what CSA C282 and the fire code require, and how to show it was doneEmergency generator testing in Canadian buildings: what the fire code and CSA C282 require, the weekly and monthly checks, shutdowns, fuel and the records to keep.
Premises and facilities managementHVAC filter change log: what the rules ask for, and what a useful one recordsWhat an HVAC filter change log should record, what federal and BC workplace rules require, how often to change filters, and what makes the log believable.
Premises and facilities managementIncident report template: what to record, and when the law says to report itThe fields a workplace incident report needs, how to write one and take witness statements, and when Ontario, BC, Alberta or federal law says it must be reported.
Premises and facilities managementWorkplace inspection checklist: how a JHSC inspection should workA workplace inspection checklist for Canadian JHSCs and representatives: Ontario, BC, Alberta and federal rules, what to walk, how often and what to record.
Premises and facilities managementLadder inspection checklist: what to check, how often, and the rules in CanadaA ladder inspection checklist for Canadian workplaces: what to check on stepladders, extension and fixed ladders, how often, and the provincial rules.
Premises and facilities managementMaintenance request forms: what to capture, how fast to answer, and what to keepWhat a maintenance request form should capture, how requests are prioritized and closed, and what Ontario, Toronto and BC rules say about repairs and records.
Premises and facilities managementNear miss reporting in Canada: what the law asks, and how to make it workWhat a near miss is, which Canadian laws make you report or investigate one (federal, Ontario, BC, Alberta), what a good report holds, and how to act on it.
Premises and facilities managementPreventive maintenance checklist: what to include, how often, and how to show it was doneA preventive maintenance checklist for Canadian buildings: what the fire code and provincial law require, what to include, how often, and the records to keep.
Premises and facilities managementProperty manager duties in Canada: licensing, legal duties and the daily recordWhat a property manager does in Canada: provincial licensing, the owner's duties under occupiers', tenancy and fire law, the daily work and the records.
Premises and facilities managementReactive maintenance: how to run it well, and keep it in proportionHow to run reactive maintenance in a Canadian building: priorities and response times, the Ontario and BC rules, contractors, costs and closing the loop.
Premises and facilities managementRoof inspection checklist: what to check, how often, and how to do it safelyA roof inspection checklist for commercial buildings in Canada: what to check, how often, who goes up, and the provincial fall protection rules on a roof.
Premises and facilities managementHead custodian duties: the school custodian's role, routine checks and recordsWhat a school head custodian or head caretaker does in Canada: the duties, daily and weekly checks, water flushing, fire drills, snow, safety and the records.
Premises and facilities managementSlips, trips and falls: how to prevent them in the buildings you look afterPreventing slips, trips and falls in Canadian buildings: Ontario, BC, Alberta and federal rules, wet floors, winter entrances, stairs and the records to keep.
Premises and facilities managementSnow removal log: what to record, when, and why it mattersWhat a snow removal log should record, when to make entries, who keeps it, and how Ontario's 60-day notice rule for snow and ice claims makes the log count.
Premises and facilities managementVacant building inspection: the rules, the checks and the recordHow to inspect a vacant building in Canada: the Fire Code, municipal property standards, winter and water, the insurer's conditions and the record of each visit.
Premises and facilities managementWinterization checklist: getting a building ready for a Canadian winterA winterization checklist for Canadian buildings: the freeze checks the fire code asks for, heating, plumbing, roofs, grounds, outdoor staff and the records to keep.
Premises and facilities managementWorking alone: what each province requires, and what to put in a policyWorking alone rules in BC, Alberta, Saskatchewan, Manitoba and Ontario: the hazard assessment, check-in intervals and a working alone policy outline to adapt.