Guides · United States · 114 guides
Guides for property managers in the US
A property manager answers to owners and residents for the shared parts of a building: fire safety, water and the common areas. These guides cover the checks that fall to the people who manage a building, how often they are due, and the records that show they were done.
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Cleaning 4 guides
CleaningCommon area cleaning: what it covers, how often, and how to show it was doneWhat common area cleaning covers in apartment, condo and commercial buildings, how often, the OSHA and code rules behind it, and how to show each visit happened.
CleaningDay porter duties: what the job covers, and how to prove the roundsWhat a day porter does in an occupied building, a sample daily route, the OSHA rules behind the work, and how to show a client the rounds really happened.
CleaningHow to get janitorial contracts, and keep themHow commercial and government janitorial contracts are bought in the US, what buyers check, how to write a proposal that scores, how to price it and how to keep it.
CleaningTrash room cleaning: the codes, the schedule and the recordHow to keep a trash room clean, safe and pest-free: the property maintenance, fire and OSHA rules behind it, a cleaning schedule, and what to record.
Security patrols 6 guides
Security patrolsElevator entrapment: a procedure for the people who answer the callWhat security officers, engineers and property managers do when people are stuck in an elevator: the first minutes, who to call, what not to do, and what to record.
Security patrolsGated community security: running the gatehouse and patrols, and proving itGated community security in the US: state guard licensing, the gatehouse, roving patrols, post orders, and the records an HOA board should expect to see.
Security patrolsKey control: how to know who holds every key, and prove itA key control program for US buildings: the key register, issuing and returning keys, audits, lost keys and rekeying, and what OSHA, HIPAA and Texas law say.
Security patrolsThe New York Retail Worker Safety Act: the policy, the training and the everyday checks behind themNew York's Retail Worker Safety Act in practice: who Labor Law 27-e covers, the policy, interactive training, silent response buttons from 2027 and the store checks.
Security patrolsSecurity guard RFP: how to write one, and how to choose the right bidHow to write a security guard RFP in the US: the scope and post schedule, what bidders must submit, how to compare pricing and score proposals fairly.
Security patrolsSecurity monthly report: what goes in it, and how to make the numbers mean somethingWhat a security company's monthly report to a client should contain, how to build the figures from DARs and incident reports, and which logs it cannot replace.
Fire and water checks 29 guides
Fire and water checksArea of refuge requirements, and how to keep every refuge ready to useWhat the IBC and the ADA Standards require of an area of refuge: size, separation, two-way communication, signs and instructions, and how to keep each one working.
Fire and water checksBackflow testing: the annual test, who does it, and what the record should showWhat backflow testing is, which assemblies need an annual test, who may test them, what the test report shows, and how a building keeps track between tests.
Fire and water checksCooling tower inspection: the weekly checks, the 90-day inspection, and a record that holds upCooling tower inspection in the US: weekly checks, the 90-day compliance inspection under NYC rules, Legionella sampling, cleaning, and a record that holds up.
Fire and water checksEmergency action plan: what OSHA requires, and how to keep the plan workingWhat an emergency action plan must contain under OSHA 1910.38, who needs one, how alarms, wardens, drills and reviews fit in, and what the record should show.
Fire and water checksEmergency lighting testing: the codes, the two tests, and the recordEmergency lighting testing in the US: what OSHA, NFPA 101, CMS and HUD ask, how to run the short and full-duration tests, and what the record should show.
Fire and water checksOSHA exit sign and exit route requirements, and how to keep every route clearWhat OSHA 1910.36 and 1910.37 require of exit routes, exit doors and exit signs, how the fire code fits in, and how to check and record that routes stay clear.
Fire and water checksExtension cords at work: what OSHA and the fire code allowWhat OSHA 29 CFR 1910.305 and 1910.334 and local fire codes say about extension cords at work: allowed uses, power strips, inspection before each shift.
Fire and water checksFire alarm testing: who does what, and what the record should showFire alarm testing in the US: what NFPA 72 and OSHA ask of the owner, what gets tested, how to run a test day, and what the building's own record should show.
Fire and water checksFire alarm trouble signals: what they mean and what to doWhat a fire alarm trouble signal means, what usually causes one, what to do at the panel, when it becomes an impairment, and what the trouble log should show.
Fire and water checksFire door inspection: the NFPA 80 annual check, the checklist, and the recordFire door inspection in the US: the NFPA 80 annual inspection, what the checklist covers, who may inspect, CMS rules for hospitals, and the checks in between.
Fire and water checksFire drill requirements: frequency, running the drill, and the fire drill logWho requires fire drills in US buildings, how often the fire code sets them by occupancy, how to run one, and what the fire drill log must record.
Fire and water checksFire extinguisher types: the classes, the labels and which one belongs whereThe fire extinguisher types used in US workplaces, the classes of fire they are for, how to read the rating label, and how to match each type to the space.
Fire and water checksFire inspection checklist: what the fire marshal looks at, and how to be readyA fire inspection checklist for US businesses: what the fire marshal checks, the records to have ready, who prepares what, and how to stay ready between visits.
Fire and water checksFire lane requirements: what the fire code asks, and how to keep the lane clearFire lane requirements under the International Fire Code: width, clearance, signs and red curbs, keeping the lane clear, and what a routine check should record.
Fire and water checksFire pump testing: what NFPA 25 asks, week by weekWhat fire pump testing involves under NFPA 25: the weekly inspection, the weekly or monthly churn test, the annual flow test, who does each, and what to record.
Fire and water checksFire sprinkler inspection: what NFPA 25 asks of the buildingWhat a sprinkler system inspection involves under NFPA 25, who does the weekly, monthly and annual checks, how impairments work, and what the record should show.
Fire and water checksFire warden duties: the floor checks, the evacuation, and the recordWhat a fire warden does in a US workplace: the OSHA rule behind the role, daily floor checks, the job in an evacuation, training, drills and a record that holds up.
Fire and water checksFire watch logs: patrolling a building while its fire protection is out of serviceWhen a fire watch is required under IFC 901.7 and NFPA 25, who can stand it, how often to patrol, and what a fire watch log should show the fire marshal.
Fire and water checksHospital fire drills: every shift, every quarter, and a record that shows itWhat CMS and the Life Safety Code require of hospital fire drills, quarterly on each shift with the alarm and night drills, and how to critique and record each one.
Fire and water checksHot work permits: what OSHA and NFPA 51B expect before the torch is litWhat a hot work permit is, what OSHA 1910.252 and NFPA 51B require, what the permit should cover, who signs it, and how the fire watch and closeout are recorded.
Fire and water checksInterim life safety measures: keeping a healthcare building safe while its fire protection is compromisedWhat The Joint Commission's LS.01.02.01 asks of an ILSM policy, when a fire watch is required, and how to run and record the daily rounds behind the measures.
Fire and water checksKitchen hood inspection: grease, cleaning and the fire suppression systemHow commercial kitchen hood inspection works under NFPA 96: grease buildup, cleaning, the six-month suppression service, daily checks and the records to keep.
Fire and water checksFire extinguisher inspection: the monthly check and the annual maintenanceWhat a monthly fire extinguisher inspection covers under OSHA 1910.157 and NFPA 10, how it differs from annual maintenance, and what the record should show.
Fire and water checksLockdown drills and school safety drills: what the rules ask and what the record should showWhat a lockdown drill is, how state law and the fire code set school safety drills, how to plan and run them, and what the drill record should show.
Fire and water checksSpace heaters in the workplace: the rules, a policy and the checksWhat the International Fire Code, OSHA and CMS say about space heaters at work, what a workplace space heater policy should cover, and how to check it.
Fire and water checksSprinkler head clearance: keeping storage 18 inches below the sprinklersSprinkler head clearance explained: the 18-inch rule for storage below sprinkler deflectors, where it comes from, and how to keep it and check it week by week.
Fire and water checksStandpipe inspection and testing: keeping the fire department's water readyWhat standpipe inspection and testing involve under NFPA 25 and the fire code, what building staff check between contractor visits, and what the record shows.
Fire and water checksLegionella water management program: the plan, the routine checks, and the record that proves themWhat a Legionella water management program covers under ASHRAE 188 and the CDC toolkit: control limits, routine monitoring, corrective action and the record.
Fire and water checksWorkplace fire safety checklist: what to check, how often, and who does itA fire safety checklist for a US workplace: the daily, monthly and annual checks behind OSHA Subparts E and L and the local fire code, who does each, and the record.
Premises and facilities management 75 guides
Premises and facilities management5S audits: a checklist for the closets, shops and storerooms that keep a building runningA 5S audit checklist for custodial closets, shops, storerooms and docks: what to check under each S, how to score it, and where OSHA's housekeeping rules come in.
Premises and facilities managementAccident investigation: finding out why it happened, not who to blameHow to investigate a workplace accident in a U.S. building: OSHA's four steps, the scene, interviews, root causes, corrective actions and the records that matter.
Premises and facilities managementAED inspection checklist: keeping a defibrillator ready to useAn AED inspection checklist for US workplaces: the status light, pads, battery and cabinet, how often to check, state rules such as California's, and what to record.
Premises and facilities managementAHERA periodic surveillance: the six-month asbestos check, done and recordedWhat AHERA's six-month periodic surveillance requires of schools under 40 CFR 763.92, who can walk it, what to record, and how to keep the management plan current.
Premises and facilities managementBoiler log: what to record, how often, and what the state expectsWhat a boiler log should record, how often to take readings and test the low-water cutoff, what state boiler rules and ASME CSD-1 expect, and where logs fail.
Premises and facilities managementBuilding compliance checklist: OSHA, the fire code and the ADA in one US buildingBuilding compliance checklist for US commercial buildings: OSHA, the fire code, elevators, water, asbestos and the ADA, who holds each duty and how often it is due.
Premises and facilities managementConcierge duties: what a building concierge does, and how to show it was doneWhat a building concierge does in the US: residents, visitors, packages and service requests, when the desk needs a guard license, and how the shift is checked.
Premises and facilities managementBuilding engineer duties: what the job covers, and how to show it is doneBuilding engineer duties in a commercial building: running the plant, rounds and logs, lockout, refrigerant and boiler rules, vendors, and a record that holds up.
Premises and facilities managementBuilding maintenance checklist: what the code expects, how often to check, and who does itA building maintenance checklist for US commercial buildings, built on the International Property Maintenance Code: daily to annual tasks, who does each, the record.
Premises and facilities managementEngineering rounds: how to walk the plant, and how to show it was walkedEngineering rounds in a commercial building: what to walk, the readings to take, how often, the rules behind them, and a round log that shows the plant was checked.
Premises and facilities managementThe Cal/OSHA Injury and Illness Prevention Program: what 8 CCR 3203 asks, and how to run it in a buildingCalifornia's Injury and Illness Prevention Program under 8 CCR 3203: the required elements, scheduled inspections, corrections, training and the records to keep.
Premises and facilities managementThe California Facility Inspection Tool: what good repair means, and how to keep a school there between inspectionsCalifornia's school Facility Inspection Tool under Education Code 17002: what good repair means, what the FIT covers, who inspects, and the record behind it.
Premises and facilities managementChiller maintenance: the checklist, the daily log and the refrigerant recordsWhat chiller maintenance covers: the daily chiller log readings, the weekly to annual tasks, and the EPA leak rate, repair and record rules for chillers.
Premises and facilities managementChurch maintenance checklist: keeping the building safe, from Sunday to SundayA church maintenance checklist for US congregations: the life safety rules for assembly buildings, weekly to annual tasks, who does each, and the record.
Premises and facilities managementCommercial HVAC maintenance checklist: what to check, how often, and what to recordA commercial HVAC maintenance checklist by equipment and frequency, rooftop units to chillers, with ASHRAE 180, the EPA refrigerant rules and the records to keep.
Premises and facilities managementCommon area inspection checklist: what to check, how often, and the record to keepA common area inspection checklist for apartment, condo and commercial buildings: what to check, how often, the codes and case law behind it, and the record to keep.
Premises and facilities managementCustodian duties: what the job involves, and how to show it was doneCustodian duties in schools, offices, churches and public buildings: cleaning, restrooms, opening and locking, safety checks, OSHA rules and a record of the work.
Premises and facilities managementDeferred maintenance: what it is, how to measure the backlog, and what cannot waitWhat deferred maintenance means under FASAB, GASB and APPA, how a backlog and FCI are measured, what OSHA says cannot wait, and how to keep the backlog honest.
Premises and facilities managementElectrical panel clearance: the working space rules, and how to keep the space clearElectrical panel clearance under OSHA 29 CFR 1910.303(g) and NEC 110.26: the 36-inch depth, 30-inch width and headroom, why storage is out, and how to keep it clear.
Premises and facilities managementElevator maintenance: what the code requires, and what the building should checkElevator maintenance in US buildings: the ASME A17.1 maintenance control program, state inspections, the maintenance contract and the records kept on site.
Premises and facilities managementEnvironment of care rounds: walking the building, and proving the findings were fixedHow to run environment of care (EOC) rounds in a hospital in 2026: the CMS and Joint Commission basis, what a round covers, who goes and how findings get closed.
Premises and facilities managementOSHA eyewash station requirements: the rule, the 10-second reach and the weekly flushOSHA eyewash station requirements under 29 CFR 1910.151(c) and ANSI/ISEA Z358.1: where a station goes, what it must deliver, the weekly flush and what to record.
Premises and facilities managementFacilities help desk: what it does, and how to run one wellWhat a facilities help desk does, how it logs, prioritizes and closes work orders, the people and systems behind it, and how to tell whether it is working.
Premises and facilities managementFacilities management contract: what to put in it, and how to make it workWhat a US facilities management contract should cover: scope, pricing, performance standards and inspection, worker transition rules, safety, and exit.
Premises and facilities managementFacility management KPIs: how to choose them, and how to keep them honestHow to choose facility management KPIs: examples from FCI to EUI and work order metrics, input and outcome measures, data sources, definitions and gaming.
Premises and facilities managementFacility management report: what to include, and what makes it believableWhat a monthly facility management report should cover: life safety and code compliance, work orders, PM, janitorial and security, costs, and the records behind it.
Premises and facilities managementFacility management SLA: setting service levels you can actually checkHow to write a facility management SLA: help desk and work order priorities, PM, janitorial and security service levels, credits, and the records behind them.
Premises and facilities managementFacility manager duties: what the job covers, and how to show it is doneFacility manager duties across buildings and vendors: OSHA's General Duty Clause, exits, lockout, contractors, the inspection calendar and a record you can show.
Premises and facilities managementOSHA first aid kit requirements: what the rule says, what goes in the kit and how to keep it stockedOSHA first aid kit requirements under 29 CFR 1910.151(b) and 1926.50, the ANSI/ISEA Z308.1 kit, Cal/OSHA's rules, how often to check a kit and what to record.
Premises and facilities managementThe forklift daily inspection: what OSHA requires, and a checklist that gets usedWhat OSHA 29 CFR 1910.178(q)(7) requires before a forklift is used, a daily inspection checklist by truck type, and what to do with a defect.
Premises and facilities managementGenerator testing: what NFPA 110 asks, and what to write downEmergency generator testing under NFPA 110: the weekly inspection, the monthly exercise under load, batteries, fuel, the 36-month test, and what the record shows.
Premises and facilities managementGrease trap cleaning log: what to record, how often, and what the FOG inspector expectsWhat a grease trap cleaning log should record, how often interceptors are pumped, what local FOG programs and inspectors expect, and where the log usually fails.
Premises and facilities managementGrounds maintenance checklist: what to check outside the building, how often, and what to recordA grounds and landscape maintenance checklist for US commercial properties: walkways, turf, trees, irrigation and play areas, by season, with OSHA and ADA duties.
Premises and facilities managementHead Start daily health and safety checklist: what 45 CFR 1302.47 asks for, and how to show it was doneA Head Start daily health and safety checklist built on 45 CFR 1302.47: what to check each morning, what runs weekly or monthly, who does it and what to record.
Premises and facilities managementHeat illness prevention: the rules, the hot spots in a building, and the daily routineHeat illness prevention for building teams: Cal/OSHA 3395 and 3396, OSHA's General Duty Clause, state heat rules, water, rest, cool-down areas and the record.
Premises and facilities managementHOA maintenance checklist: what the association maintains, how often to check it, and what to recordAn HOA maintenance checklist for community associations: who maintains what, what to walk and how often, state-required inspections, and the record to keep.
Premises and facilities managementHurricane preparedness checklist for business: the building, the people and the recordA hurricane preparedness checklist for business buildings: what FEMA, NOAA and OSHA say, what to do before the season, at the watch and warning, and after the storm.
Premises and facilities managementHVAC filter change log: what to record, how often, and who signs itWhat an HVAC filter change log should record, how often to check and change filters, which ASHRAE standards and state rules apply, and where filter logs go wrong.
Premises and facilities managementIndoor air quality checks in schools and other buildings: what to check, how often, and what to recordIndoor air quality checks for schools and other buildings: what to check, how often, who does it, and what EPA, OSHA and state rules expect of the record.
Premises and facilities managementInfection control risk assessment: keeping construction dust away from patientsHow an infection control risk assessment (ICRA) works: the CDC and FGI basis, the ASHE ICRA 2.0 matrix, Classes I to V, the permit and the daily barrier rounds.
Premises and facilities managementLadder inspection: what OSHA requires, and a checklist people actually useWhat OSHA 29 CFR 1910.23 says about inspecting ladders each shift, a checklist for stepladders, extension, fixed and rolling ladders, and what to do with a defect.
Premises and facilities managementLoading dock safety: what OSHA requires, and the checks that keep a dock safeThe OSHA rules that apply at a loading dock, from wheel chocks to dock edges and dockboards, and a daily check routine that shows the dock was really safe.
Premises and facilities managementMaintenance request form: what to include, with a worked templateA maintenance request form template for US commercial buildings, with worked examples, essential fields, emergency instructions and a clear completion record.
Premises and facilities managementMaintenance technician duties: what the job covers, and how to show it was doneMaintenance technician duties in apartments, schools and offices: work orders, preventive maintenance, OSHA and EPA rules, levels 1 to 3, and the record.
Premises and facilities managementThe apartment make-ready checklist: how to turn a unit properly, and prove itAn apartment make-ready checklist room by room: the order of work, the safety items HUD, EPA and state law require, and the photos and sign-off that prove it.
Premises and facilities managementNear miss reporting: catching the close calls before they become injuriesWhat counts as a near miss, what OSHA recommends, what a near miss report should capture, and how to follow it up so people keep reporting in your buildings.
Premises and facilities managementNSPIRE inspections: what HUD looks at, how it scores, and how to be readyWhat a HUD NSPIRE inspection covers under 24 CFR Part 5 Subpart G, how deficiencies are scored, the 24-hour to 60-day repair deadlines and how to prepare.
Premises and facilities managementNYC building superintendent requirements: the law, the duties and the recordWhen a New York City apartment building needs a resident super, what state law and HPD expect of the job, and how to keep a daily record that holds up.
Premises and facilities managementOperating room temperature and humidity log: the requirements, and a record that holds upOperating room humidity and temperature requirements: what CMS and ASHRAE 170 say, how to keep the log, and what to do when a reading is out of range.
Premises and facilities managementThe OSHA 300 log: what to record, when, and how to keep it honestWho must keep the OSHA 300 log, which injuries are recordable under 29 CFR 1904, the seven-day rule, the 300A posting and what the working record needs.
Premises and facilities managementOSHA bathroom requirements: how many toilets, who may use them, and how they are keptWhat OSHA requires of workplace restrooms: the Table J-1 toilet ratio, access without unreasonable limits, soap, water and towels, and the building code count.
Premises and facilities managementOSHA inspection checklist: what to check before OSHA doesAn OSHA self-inspection checklist for a building: the duty behind it, what to check under each standard, how often, and how to record hazards through to correction.
Premises and facilities managementThe OSHA inspection process: what happens, and what to have readyHow an OSHA inspection works under 29 CFR 1903: why OSHA comes, the walkaround, citations and penalties, the 15 working days, and proving abatement.
Premises and facilities managementParking lot inspection checklist: what to check, how often, and what to recordA parking lot inspection checklist for commercial property: pavement, striping, ADA spaces, lighting and drainage, how often to check, and a record that holds up.
Premises and facilities managementPest sighting log: recording pest activity so it gets dealt withWhat a pest sighting log should record, who fills it in, how sightings reach your pest control provider, and the US rules behind it: FDA Food Code, OSHA and CMS.
Premises and facilities managementPlayground inspection checklist: keeping public play equipment safe between the big inspectionsA playground inspection checklist for US schools, parks, child care centers and HOAs: the CPSC Handbook, ASTM F1487, surfacing, hazards, frequency and records.
Premises and facilities managementPool log sheet: what to record, how often, and what the health department expectsWhat a pool log sheet should record, how often to test chlorine and pH, what the CDC's Model Aquatic Health Code and state pool rules expect, and where logs fail.
Premises and facilities managementPower outage procedures: what building staff do when the power goes outA power outage checklist for facility teams: what goes dark, the first hour, generators and food safety, restoring power safely, and what the record should show.
Premises and facilities managementPreventive maintenance checklist: what to check in a commercial building, how often, and how to prove itA preventive maintenance checklist for commercial buildings: HVAC, electrical, fire and life safety, plumbing, how often, and what the record should show.
Premises and facilities managementProperty manager responsibilities: the job, the law and the recordWhat a property manager does for an owner: leasing, rent, budgets, repairs and vendors, and the licensing, fair housing and landlord-tenant laws behind the job.
Premises and facilities managementProperty inspection report: how to walk the property, and what the report should showHow a property manager runs a site visit of a commercial or multifamily property and writes the inspection report: what to walk, how often, and what to record.
Premises and facilities managementReactive maintenance: how to run it well, and keep it in proportionHow to run reactive maintenance in a US facility: work order priorities, response times, what OSHA expects, the cost against preventive work, and vendors.
Premises and facilities managementRetail store maintenance checklist: what to check, how often, and who owns itA retail store maintenance checklist for US stores: doors, lighting, exits, fire extinguishers, ADA features, HVAC and the parking lot, with who owns each check.
Premises and facilities managementCommercial roof inspection checklist: what to check, how often, and how to do it safelyA commercial roof inspection checklist: what to check, how often, who goes up, what OSHA 1910.28 requires on a low-slope roof, and a record that holds up.
Premises and facilities managementRope descent systems: what OSHA 1910.27 asks of building owners and window cleaning contractorsA rope descent system under OSHA 1910.27(b): the building owner's written anchor certification, annual inspection, 10-year recertification and the day's checks.
Premises and facilities managementSafety walkthroughs: how to walk a building, talk to the crew and fix what you findWhat a safety walk is under OSHA's Recommended Practices, what to look at in a commercial building, how often to walk, how to record findings and close them out.
Premises and facilities managementThe scissor lift inspection: what OSHA requires, and a checklist that gets usedWhat OSHA requires before a scissor lift is used each shift, a pre-use inspection checklist with function tests, and what to do when an item fails.
Premises and facilities managementSlip, trip, and fall prevention: keeping floors, stairs, and walkways safe every daySlip, trip, and fall prevention in a commercial building: what OSHA 1910.22 requires, where people fall, the controls that work, and how to check and record them.
Premises and facilities managementSnow removal log: what to record, and how to make it stand upWhat a snow removal log for a commercial property should record, the OSHA and local rules behind it, how often to check, and what makes the log worth having.
Premises and facilities managementSoft services in facility management: what they cover, how they are bought, how they are measuredWhat soft services cover in US facility management, how they differ from hard services, how they are contracted, and how a provider shows the work was done.
Premises and facilities managementSPCC plan: who needs one, what it must contain, and how to keep the inspection recordWhat an SPCC plan is, who needs one under 40 CFR Part 112, what it must contain, and how to run and record the monthly SPCC inspection your plan sets.
Premises and facilities managementStormwater inspection: what the permits and your city expect, and how to keep the recordWhich stormwater inspections a US property needs: industrial permit checks, construction site inspections and post-construction BMP maintenance, and the records.
Premises and facilities managementVacant property inspection: what to check, how often, and what to recordHow to inspect a vacant commercial building in the US: the fire and property maintenance codes, security, water, sprinklers, the insurer's terms and the record.
Premises and facilities managementWinterization checklist: getting a commercial building ready for freezing weatherA winterization checklist for commercial buildings: freeze protection, sprinklers, heating, roofs, snow and ice, when to check, who does it, and what to record.
Premises and facilities managementThe workplace incident report: what to write, when, and who needs to see itHow to write a workplace incident report: what to include, the OSHA 301 and its seven-day rule, the 8- and 24-hour calls to OSHA, and what happens next.